Privacy Policy

Effective Date: 01/29/2025

At Best Meeting LLC ("we," "us," or "our"), your privacy is our priority. This Privacy Policy explains how we collect, use, and protect your personal information when you use our real-time AI meeting coach ("Services").

1. Information We Collect

We collect data to provide and improve our Services. This includes:

• Information You Provide: Name, email, meeting data, and third-party integrations (e.g., Google Calendar).
• Meeting Content: Transcripts, audio/video recordings, and AI interaction data.
• Usage Data: Device details, IP addresses, timestamps, and cookies.
• Third-Party Data: Information shared through integrations (e.g., CRM tools, payment platforms).

2. How We Use Your Data

Your data is used to:

• Deliver our Services, including AI-driven insights and meeting analytics.
• Enhance and refine our AI models (anonymized data only, where applicable).
• Communicate updates and respond to your inquiries.
• Fulfill legal and compliance requirements.

3. How We Share Your Data

We may share data with:

• Service Providers: For hosting, analytics, and payment processing (e.g., AWS, Stripe).
• Third-Party Integrations: At your direction (e.g., Google Calendar).
• Legal Authorities: When required by law or to protect rights and safety.

We never sell your data to third parties.

4. Data Retention and Deletion

• Retention: Data is retained while your account is active or as needed for operations, compliance, or analytics.
• Deletion: Upon request, we delete personal data and anonymize backups within 30 days.

5. Your Rights

Depending on your location (e.g., GDPR, CCPA), you may:

• Access, correct, or delete your data.
• Opt-out of data use for AI model improvement.
• Withdraw consent or restrict processing.

To exercise these rights, contact us at privacy@bestmeeting.ai.

6. Data Security

We employ industry-standard measures, including encryption, secure servers, and access controls. While we strive to protect your data, no system is entirely foolproof.

7. International Transfers

Your data may be processed outside your country. We ensure appropriate safeguards, such as Standard Contractual Clauses, for international data transfers.

8. AI Data Usage

We may use anonymized meeting transcripts and AI interaction data to improve our AI models. Users can opt-out of this feature by contacting us. We do not use Google Workspace APIs to develop, improve, or train generalized AI and/or ML models.

9. Cookies

We use cookies to:

• Improve your experience.
• Provide analytics.
• Deliver relevant advertisements.

You can manage cookie preferences in your browser settings.

10. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. Updates will be posted here, with the effective date updated accordingly.

11. Contact Us

For questions or concerns, please reach us at:

Email: privacy@bestmeeting.ai

Address: 152 Carl Street, San Francisco CA 94117